Notion

I’ve used Notion since 2019. Before that, everything was stored in my head or across notebooks, screenshots, the notes app, and unorganised files.

I needed one accessible place where I could save articles, make notes, and organise projects. I experimented with Roam, to-do lists, and countless productivity apps, but none of them felt quite right.

Notion was the first place that properly allowed me to store everything and connect all areas of my life in a way that made sense to me. What started as a place to organise my law notes became a place where I planned projects, stored ideas, and organised years of work.

It works because everything lives in the same system. Notes connect to projects. My macro analysis connects to my portfolio and long-term financial goals. Inspiration connects to a content creation schedule. Over time, those connections became more valuable than any individual feature.

I’ve experimented with multiple layouts, dashboards, automations, and themes. It’s the one tool I open every day and the one I recommend most often.

Below are some of the pages and workflows I’ve built over that time.

Planning

I plan my goals across Years, Quarters, Months, Weeks, and Days, all connected through linked relations, rollups and related properties. Structuring this way makes every goal part of my day-to-day, and it doesn't become lost in the ether of hope. A yearly goal is meaningless unless it eventually becomes something I do this week.

Each level has its own review process. At the end of a year, I can see what I planned, what actually happened, the habits I maintained, and the projects that moved things forward or didn't. Each database acts as both a planning tool and a historical record of how my priorities have changed over time.

What works best is the ability to zoom in and out. At one view, I can see what I need to do today. At another, I can look back at an entire year, read through hundreds of journal entries, and see how far things have moved.

Projects & Tasks

Projects are usually tasks with many moving parts. Each project is linked with everything I need to complete it: tasks, tools, resources, and inspiration. Whether it's a new side project, building a website, or filming a video, everything is unified.

I also like seeing my work from different perspectives depending on my current focus. Sometimes I want a simple, clean task list; other times, I need to see tasks grouped by project, area, priority, or deadline.

Library

I consume a lot of information, and I plan to consume even more. My Library is a digital home for books, podcasts, articles, videos, courses and anything else I’m learning from. Over time, it’s become a massive collection of ideas, recommendations, and connected thoughts. Everything is linked to the tags database (image below), so I can jump into any category and see multiple pages.

Resources

Whenever I come across something interesting: a design, place, website, or resource, it ends up in a dedicated database. These link back to other areas of my workspace; it's easier to resurface something I need when I'm writing, designing, or thinking.

Notes

For everything I learn in depth, I create a dedicated page; essentially, notebooks for topics I like to explore in detail. They all have related tags and further resources, so I can continue going deeper.

Content Planning

Linked databases across various related categories allow me to plan content in the same place without distractions. I can jump in, look through inspiration I've saved, filter it, plan what I want to create, and schedule a task. If I spend 30 minutes planning content on one day, I know I can just look at today's task and create.

Everything I work on ends up compounding. I save whatever I create back to my journal, so I can look back and see the full output over time, not just what I made, but how my thinking has evolved.

Automations & Future Builds

My workspace is just data. Increasingly, I'm interested in making it active rather than passive. Instead of simply storing information, I want to work on leveraging the data for autonomous workflows or integrations.

• Creating journal pages automatically.
• Summarising reflections and surfacing recurring themes.
• Generating daily news briefings with AI.
• MCP integrations across other tools.
• Syncing books straight from the database to the website.
• Connecting notes, projects, and content into automated workflows.